The 20 Best Collaboration Software for 2026

Updated April 9, 2026

Collaboration software is essential for setting clear tasks for the team and tracking progress. These services provide all employees with access to the necessary data and tools, regardless of time and location.

As a result, the team collaborates more productively, and productivity increases.

Collaboration software helps automate the task-setting process. They also provide:

• project coordination;
• communication between employees in one place;
• collection of analytics on all processes for further growth and development.

Let's look at 20 popular project management systems in 2026.

eXpress

A Russian product that sets high standards for corporate communication, mobility, and security.

Important features

eXpress — A corporate communications platform with a built-in messenger, video conferencing, email client, and SmartApps. The app is available for mobile and desktop devices and opens in a web browser. The service supports cloud and on-premise deployment, as well as operation on an unlimited number of devices. Suitable for companies that value secure communications and their own private network. The Lite version is available for small teams of 5 or more employees and doesn't require IT specialists or a separate infrastructure.

Pros

• Combines chat, calls, video conferencing, and corporate services
• A full-fledged messenger with essential work functions: threads, tag search, mentions, scheduled messages, and more.
• Cloud and on-premise versions available.
• Supports a wide range of platforms, including the Russian Aurora.
• Quick migration of messages from Telegram is available.

Cons

• License pricing and features Prices depend on the configuration and are calculated for the organization.

Price

Find out eXpress versions and license prices

Country

Russia

Platforms

Web, Windows, macOS, Linux, iOS, Android, Aurora

Weeek

An intuitive task manager for teams of all sizes.

Key Features

Weeek combines five services: Tasks, Users, CRM, Analytics, and Knowledge Base. Tasks can be displayed in five modes: Week, Month, List, Boards, or Gantt. Switching between views is as easy as clicking a button, ensuring your plan stays up to date.

Task cards have a wide range of settings, including deadlines, tags, priorities, comments, and files. Custom fields can be configured for any business, such as adding contractor contacts or an estimated budget to tasks. Add-ons for convenient work — a Pomodoro timer, meditations, and a built-in AI assistant.

Pros

• Email and Telegram notifications
• Integration with Google, Yandex, Apple, and any other calendars with CalDAV support
• Web version, apps for Windows, macOS, iOS, and Android available

Cons

• No offline version
• Some limits and advanced features are only available on paid plans

Price

View Weeek pricing plans

Country

Russia

Platforms

Web, Windows, macOS, iOS, Android

GanttPro

A specialized system for monitoring project stages using a Gantt chart.

Key Features

GanttPRO supports task dependencies, milestones, resource and budget management, time logging, and team collaboration. In addition to the web version, the product has a mobile app for task management on the go.

Pros

• Specializes in Gantt charts and timelines
• Task dependencies, resources, and time tracking are included
• You can use ready-made chart templates for different types of businesses, as well as create your own for recurring processes
• Suitable for visual planning of complex and long-term projects

Cons

• Some advanced scenarios require a paid plan
• The primary focus is on Gantt charts, not on a deep CRM or advanced knowledge base

Price

View GanttPRO plans

Country

Belarus

Platforms

Web, iOS, Android. The mobile app is an addition to the web version.

YouGile

A sleek collaboration system where tasks are presented in chat format.

Important Features

It addresses operational management issues, making it suitable for use in factories and manufacturing environments. Chats for task discussions can be customized: choose a background, add reactions.

YouGile features Agile boards and Gantt charts for easy process visualization. The service is available in Web, mobile, and desktop apps, as well as a pre-built solution. Suitable for teams that value visibility and active communication on a single platform.

Pros

• Agile boards, diagrams, chat, and event feed within a single system
• Dashboard tool with task grouping by project, assignee, or type
• Web, desktop, and mobile versions available
• Free for the first 10 users

Cons

• Some enterprise scenarios and the pre-built version require a separate budget

Price

Request pricing for YouGile products

Country

Russia

Platforms

Web, Windows, macOS, Linux, iOS, Android

Asana

A user-friendly app with an AI assistant for creative teams, development, marketing, and other areas.

Key Features

Helps you effectively manage task lists, automate workflows, coordinate work plans, and approve them. Asana features convenient business reporting, task priority sorting, and calendar planning. or schedule, a reminder system. Custom fields provide more detail for teamwork. The system is suitable for cross-functional teams that value process transparency.

Pros

• Convenient for collaboration between remote teams
• Includes automation, forms, timelines, and multiple task views
• Artificial intelligence suggests how to complete tasks more efficiently and provides analytics
• Apps are available for Windows, Mac, iPhone, iPad, and Android

Cons

• Advanced features are included in paid plans and are activated upon request.

Price

Asana Pricing

Country

USA

Platforms

Web, Windows, macOS, iPhone, iPad, Android

Jira

A platform for large teams, primarily for development departments. Requires extensive training for employees.

Important Features

Flexible boards for Scrum or Kanban work, customizable workflows. Plans include timelines, forms, calendars, reports, dashboards, and process automation.

Pros

• Powerful tools for Developments: ready-made task board templates, custom fields, relationships, AI analytics
• Dozens of integrations with various services
• Suitable for complex processes and scaling

Cons

• Full setup takes more time
• Some features are only available in paid plans

Price

Explore Atlassian pricing plans

Country

Australia

Platforms

Web, iOS, Android

Trello

A simple, intuitive project management system using boards and cards.

Key Features

Trello is built around boards, cards, and views for everyday task management. It offers default process automation, a task scheduler, and AI capabilities. Works in the browser and on mobile devices.

Pros

• Low entry barrier and clear visual logic
• Integration with email clients and messengers for quickly adding tasks from various sources
• Convenience for simple processes and personal planning
• Ready-made customizable templates for various tasks - from software development to self-education

Cons

• Some advanced features and unlimitedAdvanced features are available in paid plans.
• For very complex processes, basic boards may not be enough.

Price

Open Trello Pricing Guide

Country

USA

Platforms

Web, iOS, Android, desktop apps for Windows and macOS

Bitrix24

A full-fledged and very popular platform in Russia for managing business processes, projects, document flow, and Communication.

Key Features

Bitrix24 integrates CRM, tasks and projects, communications, online documents, and business process automation. The service is accessible via a browser, mobile, and desktop applications. This is one of the most feature-rich Russian collaboration tools.

Pros

• Many modules in one platform: CRM with 1C integration, tasks, chats, documents, internal social network, knowledge base
• Ability to create websites independently and using artificial intelligence, connect them to CRM, forms, and all sales channels
• In-house AI assistant with a choice of models
• Mobile and desktop apps available
• Fixed pricing plans with no per-minute billing for features

Cons

• Implementation and configuration require time

Cost

Check Bitrix24 plans and pricing

Country

Russia

Platforms

Web, Windows, macOS, Linux, iOS, Android

Wrike

A minimalist project management system with an emphasis on collaboration and maximum ease of use.

Key Features

The key features are project transparency and efficient resource allocation. These plans include board view, table view, interactive Gantt charts, custom fields, workflow, and employee workload planning. The service works in a browser and through desktop and mobile apps.

Pros

• Powerful tools for projects, resources, and visual control: new task request forms, parallel editing, statuses, tags
• Web, desktop, and mobile apps available
• Workflow customization: shared calendars, spaces, folders
• Numerous integrations with popular platforms

Cons

• Many valuable features are only available in advanced plans
• Price depends on plan and number of users

Price

Plans and Pricing | Wrike

Country

United States

Platforms

Web, Windows, macOS, iOS, Android

Basecamp

A system for small teams with a dynamic design. Easy to implement and use, integrates with calendar, email, and other tools.

Key Features

Focus on client interaction: all edit iterations, comments, and files are linked to tasks. In the "internal kitchen," each employee sees a to-do calendar and checklists with lists of performers, while management sees visual analytics in bright graphs. Basecamp is suitable for teams who value simplicity and a single space without an overload of settings.

Pros

• Very simple and seamless interface
• Convenient for communicating with your team and clients in one place
• Web, desktop, and mobile versions are available

Cons

• Free plan limited to 1 project, 20 users, and 1 GB of storage
• Advanced features are only available in paid plans

Price

Basecamp — Pricing

Country

United States

Platforms

Web, Windows, macOS, iPhone/iPad, Android

Microsoft To Do

A simple task and to-do list management platform that's part of the Microsoft 365 ecosystem.

Key Features

Microsoft To Do helps you manage to-do lists, break tasks into steps, and sync them across devices. Suitable for personal planning and small team scenarios within Microsoft.

Pros

• Free Features
• Integration with Microsoft 365 and Outlookwhich allows you to perform multiple tasks and track progress in a single ecosystem.
• Works on web, Windows, iOS, and Android.

Cons

• The functionality is noticeably limited compared to full-fledged project management systems.

Price

Free

Country

USA

Platforms

Web, Windows, iOS, Android

Todoist

A popular task and to-do list management system with voice input and an AI assistant.

Important Features

Todoist is a task manager with projects, subtasks, labels, filters, reminders, and a calendar view. The service supports 90+ integrations and works on the web, desktop, mobile devices, and even wearable platforms. Well suited for personal productivity and small teams.

Pros

• Multiple platforms and stable syncing
• Sophisticated filters, labels, and recurring tasks
• Integrations and team projects
• Ramble AI assistant that converts voice commands into tasks

Cons

• Advanced features are unlocked with paid plans

Price

Check Todoist pricing

Country

Portugal

Platforms

Web, Windows, macOS, Linux, iPhone, iPad, Android, Apple Watch, Wear OS

Click Up

A scalable project management system that can easily integrate with other services.

Key Features

ClickUp is positioned as a unified platform for tasks, documents, chats, goals, whiteboards, and automation. The service is available on computers, in the browser, on phones, as a Chrome extension, and through additional add-ons. Suitable for teams who want to gather as many workflows as possible in one service.

Pros

• A very wide range of modules in one system: tasks, projects, chats, dashboards, time tracker
• Many options for visualizing processes and strategies – Kanban, Gantt chart, roadmap, mind map
• Artificial intelligence that can improve specifications, transcribe audio, and much more
• Web, desktop, and mobile versions are available, as well as additional extensions.

Cons

• Some limits and advanced features depend on the plan and AI credit usage.

Price

Check Rates

Country

USA

Platforms

Web, Windows, macOS, Linux, iOS, Android, Chrome Extension, Outlook Add-in, Apple Watch

Monday

A visual service for daily planning with a focus on communication and visualization.

Key Features

Templates, automations, integrations, and built-in AI scripts. Work via browser, desktop, and mobile apps. Suitable for both small teams and large departments.

Pros

• Accessible and fast interface
• Many templates, integrations, and automations
• AI assistant with a variety of features for personal productivity, team growth, and in-depth business analytics
• Desktop and mobile apps available

Cons

• Some automations and advanced features are included in higher-end plans

Price

View pricing and plans monday.com

Country

Israel

Platforms

Web, Windows, macOS, iOS, Android

Hygger

A resource for project management using Agile and Scrum principles.

Key Features

Kanban or Scrum boards, backlog prioritization, roadmapping tools, and time tracking. Emphasis on WIP limits, scorecards, and integrations with external tools. Suitable for product and development teams who need a compact Agile framework.

Pros

• Well-tuned for the Agile approach and prioritization
• A wealth of options for visualizing plans and processes: Kanban boards, Gantt charts with task dependencies, roadmaps, as well as Eisenhower matrices and other options
• WIP limits and a time tracker for optimal team workloadConsultation
• Simple logic for development and product teams

Cons

• The product is less versatile for CRM and complex corporate processes
• The full set of features is available in the paid model

Price

Understand pricing plans

Country

USA

Platforms

Web

Google Tasks

An accessible task and to-do list management system that connects with other services in the Google Workspace ecosystem.

Key Features

Google Tasks helps you quickly capture and manage tasks directly within calendars, chats, and documents. Mobile apps are available for Android and iOS, and tasks sync across devices. The service is especially convenient for those who already work and track their results in Google Workspace.

Pros

• Simple and quick task management
• Interacts with Gmail, Calendar, Chat, and Drive, and supports Docs, Sheets, and Slides files.
• Web and mobile apps available.

Cons

• More limited functionality than other task managers.

Price

Available for free as a web service and mobile app. Can be used within the Google Workspace ecosystem at business pricing.

Country

USA

Platforms

Web, iPhone/iPad, Android

Yandex Tracker

A simple service for organizing processes and tracking tasks. Integrates with other Yandex services and features a clear and logical interface.

Key Features

Tasks, queues, projects, portfolios, boards, dashboards, automation, and APIs for integrations. There's a mobile app for Android, iOS, and HarmonyOS.

Pros

• Suitable for managing tasks, projects, and processes
• Visual design: includes queues, boards, projects, portfolios, and APIs
• A mobile app is available for Android, iOS, and HarmonyOS.

Cons

• Some features are only available in the web version, such as creating projects, working with boards, and setting up queues.

Price

View Yandex 360 plans for business and Organizations

Country

Russia

Platforms

Web, iOS, Android, HarmonyOS

Redmine

An open-source project management system with additional plugins and extensive customization options.

Key Features

Redmine is an open-source project management system written in Ruby on Rails. It supports tasks, roles and permissions, calendars, Gantt charts, time tracking, wikis, forums, documents, and plugins. The solution is cross-platform and suitable for those who want to customize the system on their own server.

Pros

• Open source and no license fees
• Extensive customization through plugins
• Includes tasks, Gantt, calendar, wiki, and time tracking

Cons

• Usability typically depends on the chosen build, theme, and plugin set
• Complex interface; training and time required to fine-tune team processes

Price

Find out terms for purchasing individual plugins

Country

International development

Platforms

Web, self-hosting on Windows / Linux / macOS servers

YouTrack

A task management system focused on software developers.

Key features

You can work with projects, tasks, Agile boards, Gantt charts, reports, and knowledge base documents. The service is available in the cloud or on-premises. There is a mobile app for iOS and Android.

Pros

• Powerful feature set without modularization
• Cloud solution and server / on-premises options
• Free plan allows for up to 10 users
• Flexible subscription options

Cons

• For some teams, the system may bet be excessive in features.
• The cost increases with the number of users and the chosen hosting option.

Cost

View prices

Country

Czech Republic

Platforms

Web, iOS, Android

Megaplan

A service for businesses of various specializations, which is included in the register of Russian software and focuses on CRM and sales.

Key Features

Tasks, sales funnel integrated with 1C, knowledge base, video calls, and an internal messenger. Cloud and on-premise versions are available, as well as mobile apps for Android and iOS. Suitable for companies that need a unified Russian framework for sales and operations.

Pros

• Combines tasks, deal files, knowledge base, and work-related communication, as well as guest access.
• Mobile apps and a boxed version are available.
• Simple interface and transparent subscription with no hidden fees.

Cons

• Requires a paid subscription to access advanced features.

Cost

Check Megaplan rates and prices.

Country

Russia

Platforms

Web, iOS, Android

Kaiten

A task manager with a focus on visualization and an Agile approach.

Key Features

The ability to organize multiple boards in one space, customize access levels, see bottlenecks, and manage tasks, statuses, reports, and requests in a single window. Suitable for teams working using Agile methodology.

Pros

• Detailed process visualization on a single screen: boards, charts, task dependencies, tags
• Pre-made templates for different task types
• Focused on the Kanban approach and lean manufacturing
• Flexible customization of workspaces, task cards, and access rights

Cons

• Price depends on the set of modules and the plan
• The main focus is on visual process management, not a CRM framework

Price

Find out terms and rates

Country

Russia

Platforms

Web

Comparison Table

Software for task collaboration, communication, and analytics optimizes workflows. Employees better understand tasks and priorities, collaborate more effectively, and meet deadlines, while managers gain a clearer picture of resource allocation. A visual service accelerates decision-making and helps businesses move forward.

The table below summarizes the key characteristics of 20 services for teamwork.