To achieve the success of the company, it is very important to correctly build teamwork. How to properly organize this process so that it charges for solving a joint problem, and does not cause irritation? We consider effective ways and tools that will help optimize work and lead the team to achieve a common goal.
Team communication: definition and goals
Team interaction is a special type of relationship, which is based not only on personal acceptance of each other, but also on mutual respect and recognition. At the same time, the team works on one thing, the tasks are performed at a high level of motivation, and each specialist receives full support.
How to make the interaction of team members really comfortable? In this matter, it is necessary to rely on group values, as well as effective and productive activities aimed at a specific result.
The distinguishing features of the team are:
- Working together to achieve common goals (the team can work as employees of one department or several departments, united on an ongoing basis or for the duration of a common goal)
- Defining a role for each member
- Communication and task completion tools (personal meetings, calls, correspondence in corporate messengers, task managers, etc.)
The smaller the team, the higher the level of control and productivity. At the same time, large teams are more functional and can generally achieve more, the main thing is to correctly prioritize and appoint responsible persons. For team interaction to be productive, it is necessary to follow the established principles, which we will discuss next.
How to effectively organize teamwork
The interaction of the project team should be efficient and productive, for this it is necessary to organize work processes:
- Formulate a goal. Each participant must understand what common goal the team is working on. A clear, measurable and achievable goal are the main characteristics to be followed.
- Distribute tasks. The functionality and stages of each task should be divided among responsible persons. Without mandatory planning and distribution of responsibilities, it is impossible to collectively achieve the goal.
- Set the rules. It is not necessary to bend hazing, it is important to establish rules that all participants in the workflow must follow. The rules must be clear. They are set before the start of the project in the process of team formation.
- Make a plan. The more specific, the better. Without a competent action plan with a full description of each stage, it is possible to achieve a common goal, but this process will be longer and more complicated.
- Implement effective working tools. The same programs and instant messengers should be used for communication and organization of work processes, otherwise it will be difficult to ensure interaction in a daily format and control the progress of the team.
- Track the dynamics. It is mandatory to constantly monitor the work, as well as evaluate the intermediate stages of implementation.
- Organize the work area. The office space, if the team communicates in person, should be comfortable and conducive to solving the problem, and not cause a desire to quickly leave the workplace.
- Don't forget to rest. Rest is important to prevent team burnout. This refers to both individual rest of the participants as part of the vacation, and joint - in the form of team building and joint leisure.
The organization of interaction in a team is a complex process built on several basic principles. If you follow them, you can achieve your goal and organize your work effectively.
Tools for organizing team interaction
To optimize the process of interaction of all team members, it is necessary to use auxiliary methods and tools. They not only reduce the time to complete tasks, but also allow you to work effectively in comfortable conditions.
Auxiliary cohesion methods:
- Introduction of traditions. Small traditions in the form of spending time together and communicating in an informal setting will help you get to know each other better and create a friendly atmosphere in the team.
- Conducting meetings. These can be standard meetings to discuss work tasks, as well as reviews after a certain time period with an assessment of what has been done and what remains to be done.
- Gamification. You can use gaming technologies in work and education. They will make the workflow unusual and interesting. For the completion of each task, a team member receives points, and after collecting a certain number of points, the participant can expect a nice bonus.
Team interaction processes in conditions where participants can work remotely from anywhere in the world are impossible without technology. In order to constantly be in touch, discuss workflows and structure information, services and programs such as email, task manager, CRM system, video conferencing, etc. are used.
Many of the features that a team needs are offered by a modern corporate messenger such as eXpress.
What are the advantages of eXpress corporate messenger for teams?
- Promptly solve problems in real time, regardless of the location of the team member
- Familiar interface that does not require additional training - with chats and channels, sending various files, calls, as well as threads, tags, stickers and reactions
- Video conferences for 100+ participants without switching to other applications
- Enhanced data protection and the ability to deploy on customer servers (on-premise)
You can use the corporate messenger on a regular basis from any convenient device. Thanks to eXpress, communication and interaction in a team will become not only productive, but also convenient.
